Executive Operations • Business Administration • Project Management

With over two decades of experience in executive operations, business administration, and project management, with expert travel category knowledge and advanced organisational skills, Viatricks specialises in advice and tailor-made solutions to maximise the efficiency and organisation of business operations and senior executives.

Our strong attention to detail and advanced organisational skills allow us to deliver results efficiently and effectively. We pride ourselves on being hands-on and results-driven. 

A trustworthy partner with a passion for the profession and an entrepreneurial mindset.

Our services include (but are not limited to):

Executive Operations:

• Management and organisation of busy and complex calendars and email accounts

• Meetings and events management

• Complex travel arrangements and detailed travel itineraries

• Expense management and reporting

• Liaising with C-suite clients and relations 

Business Administration:

• Board and Committee administration; Board communications and Governance

• Decision-making process improvement (eg. high impact ELT meetings)

• Leadership engagement (eg. high impact internal leadership communications)

• Administrative recruitment, training and transition (Executive Assistant competencies)

• Audit, improvement and implementation of administrative workflows and processes

• Documentation of work instructions

• Solutions to improve administrative systems, procedures and operational tools (e.g. Office 365, Sharepoint, Board administration tools,...)

Corporate Travel Management and Travel Risk Management:

• Expert category advice to transform and manage Corporate Travel (Risk) Programs 

• Policy (re-)design 

• Multilingual communications 

• Process and project planning 

• Implementation of online and mobile tools 

• Preferred supplier negotiations

• Duty of Care programs

• Sustainability, CSRD 

• Client onboarding for TMC's, implementation, data feeds and user training 

Training for Executive Assistants and Administrative Professionals:

• Microsoft Office Suite Applications
• Time Management
• Travel Management
• Practical Assistant Training and Soft Skills

HR and Finance Support:

• Fleet Management
• Credit Card Program Management
• Internal Communications, Newsletters, Company Policies
• Learning & Development Program Management
• Global Mobility Program Management
• Organisation of Company Events

Why hire a freelance business partner?

• High quality work by an expert with 25+ years of experience.
• Additional help during peak periods and projects.
• Temporary replacement during absences.
• Flexibility.
• Cost saving by eliminating overhead costs, such as training, insurance, taxes, benefits... Do not take our word for it... GiGHouse did the math for you: https://www.gighouse.be/en/blog/freelancers-no-thanku-they-are-too-expensive-for-our-business/